This generation is intensely attached with technology. Almost everything can be done with technology. Technology for the users provides good consolation and solace. Many await the enrollment schedule of the school they are studying in. Enrollment is an exciting day for every student in elementary, high school, or colleges. It is the most expected activity after summer vacation. But contrary to the expectations of the enrollees, enrollment has posed problems and hassles because it has become tedious and taxing.
Sometimes the students leave it to their parents and other members of the family to enroll them. The unsystematic procedure of school during enrollment is now dreaded by them. Instead student enrollees have to stand and wait of finishing it in an hour or two, sometimes students are made to come back the next day or even after a week so that they can be officially enrolled. The latest Student Enrollment Systems include features such as computerized registration forms, enrollment forms and safer data keeping. Almost all aspect of the industry prefers computerized systems because of its greater offers and services. The system is now greatly recognized.
Furthermore, the demand for better Student Enrollment Systems also increases. Enrollment is the process of entering and verifying data of student to register on particular school. Different interrelated processes build up enrollment procedures called Enrollment System (ES). ES are used particularly in recording and retrieving students information. Tracking students information is also one feature of ES, in which the school can trace the standing of a student. Verifying payments was also added to update or browse students billings. Enrollment System is a good example of a computer generated process. This can lessen the workload and provides accurate information needed of the school. As a result, it will benefit not only the student but the administration as a whole. Of course, Enrollment System is very essential in a school.
1.1 Background of the Study
The purpose of this study is to fulfill a better system that will serve as a more reliable tool in registering and enrolling students in an institute. The study is to show the innovation of registration and enrollment systems from traditional to high-end technology. The study also serves the purpose of revealing the mechanics of the said system. Student Enrollment System includes a computerized registration and enrollment form which provides ease to clients and better management and maintenance of data in a reliable database.
1.2 Statement of Objectives
1.2.1 General Objectives
1. To come up with a functional enrollment system that will allow users to in the comforts of the in house facility and also allow the administrators to keep track and maintain information and data that was gathered from the submitted forms.
1.2.2 Specific Objectives
1. To make a system that is easy to use for the user to input information. 2. To retrieve data of the user in the Enrollment System database. 3. To update information of the user immediately.
1.3 Significance of the Study
The study is significant for the innovation of manual ways of registration and enrollment to a higher-end technology. It is significant to the registrars, faculty and students of the institution that will use the system. The study is significant in many ways. It provides a clear definition of its functions. The study will define the advantages with the use of the proposed system. It will identify new possibilities that may help ease workloads. It will serve as an instrument to entice more people to recognize and use such system.
This study helped the school regarding their enrollment transactions and activities. The proposed design aimed to benefit the school in their enrollment facilities such as maintaining the files, assessment of fees and especially the Enrollment System itself.
1.4 Scope and limitation of the Study
The proposed computerized enrollment system design covered the major processes namely: registration of the current and incoming students, class scheduling and sectioning, assessment of fees, files maintenance and reports needed (registration form, assessment slip, student master list, and other forms and reports essential to design). In addition, requisites for new student (Birth Certificate, Good Moral Character and Form 138) will be recognized in system design database by checkbox.
Since one of the specific objectives of the proponents is to improve computer literacy of the community of NSI, the design system would allow four user accounts which are the Student, Accounting, Registrar and Directress The system includes a computerized registration and enrollment form. It allows users to fill in the form and submit. It allows the administrator side to retrieve information. It can severely reduce the amount of duplicate effort required for multi-enrollees. It also allows users to view whether their information has been passed. However, the system is not web based. It cannot be altered or modified by the users. It cannot show the results instantly to users. Users may not remove or delete their information once theyve been passed.
2.0 Methodology of the Study
In this chapter, we have recognized the phases needed for the implementation of the Enrollment System. The methodology was referred as the waterfall model. It describes the steps taken in the development of the enrollment system.
Requirements: = We have to find a suitable algorithm to come up with an effective enrolment system. -Testing the effectiveness and accuracy of the new system. Look for the design of the proposed system.
Design: We have to create a effective design for the main screen that allows the user to create an account and fill up and submit forms such as the registration and enrollment forms.
Testing-This is the part where in we have to test whether the system is accurate or not. Debugging- modification is needed if has defects of the function codes.
Maintenance -keeping the system running productively for over years.
2.0 Data Gathering Procedures and Output We researchers have prepared an interview with a proponent. The interview served as the basis for the creation of the function of the system. We planned to gather enough information and skills in building and creating good databases and well-organized interface through organize interview. Through internet, we also gather some information and advices that will help our system be effective.